Government Conferences

Services provided are included in the comprehensive list below.

The Main Event coordinates the following for Government Conferences:
  • Pre-conference/post-conference/continuous conference support
  • Arrangements for security clearances
  • Negotiations with hotels for lodging
  • Handling arrangements for speakers
  • Development of agendas
  • Providing expert advice on conference planning/execution
  • Development of budgets
  • Marketing/promotion
  • Post card or brochure mailings to mailing list
  • Receipt of all registrations—attendees and exhibitors—with confirmations
  • Coordination of exhibit space with exhibitors
  • Revision of The Main Event’s web site to include on-line registration
  • Production of name badges, with on-site capability for walk-ups
  • Solicitation of additional exhibitors and sponsors
  • Arrangements for all audio-visual needs
  • Arrangements for travel needs
  • Determination of meeting rooms and development of layouts
  • Layout of exhibit hall
  • Contracting with decorator for exhibit hall
  • Arranging any entertainment
  • Arranging any décor
  • Speaker gifts
  • Giveaways
  • Compilations of notebooks or CDs
  • Payment of all invoices
  • Development, implementation and tabulation of evaluation forms
  • Compilation of a master list of all attendees
  • Printing of signage; banners if needed
  • Compilation of data base that includes all attendees and exhibitors
  • On-site staffing of conference
  • Follow up thank you notes as necessary
  • All interaction with venue
  • Arrangements with venue to include:
    - Exhibitor set-up
    - Registration
    - Reception
    - Meals
    - Breakout sessions

The Main Event is a full service event planning firm. We can step in at any stage of an event and provide your organization with complete or select services. Need some help to get you started, take a look at these pages for some planning advice.

Themes, Trends & Tips
Ideas, planning questions and tips on how to pull off the perfect event.

10 Steps to Event Success
Here's Main Events' simple guide to enjoying your event.

Q&A
Here's a set of commonly asked questions, with The Main Event's answers.

Special Event Experience
National Events, Trade Shows and Conferences
Government Conferences